• Program Assistant (TB)

    Job Locations US-VA-Arlington
    # of Openings
    1
    Category
    GHSI-III - Global Health Support Initiative III
    Type
    Regular Full-Time
  • Overview

    Overview

    CAMRIS is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

     

    The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS, to recruit and hire qualified individuals for the following position:

     

    US Agency for International Development/Bureau for Global Health/Office of Infectious Diseases/ Tuberculosis Division (GH/ID/TB)

     

    Title:  Program Assistant

     

    GS: 8 $52,068.00-$67,687.00

     

    Application Deadline:   Open until Filled

     

    BACKGROUND:

    The TB Program Assistant provides support to the TB Division, located in the Infectious Diseases  Office of the Bureau for Global Health.  This position will be responsible for performing a variety of both complex and routine administrative and analytical duties to support the TB division as a whole. This duties range from administrative-type tasks such as scheduling briefings and meetings, processing administrative requests, and maintaining program files, to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems.  The Program Assistant will also work with members of the TB Division to assist with logistics, tracking and systems development.

     

    The Program Assistant ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously.  The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures.  The individual is expected to become familiar with TB technical issues and policies, as well as all projects and activities operating within the entire TB portfolio.

     

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Responsibilities

    • Works with USAID TB Division’s Project Management Team, TB/HIV Team, and the TB Division Chief, to assist in researching, identifying, analyzing and updating program and technical information accuracy.
    • Provides operational support to the TB Division on multiple cooperative agreements, contracts, and grants. This includes working with the Division’s technical and project management staff, the Management Bureau Office of Acquisitions and Assistance, and external partners to ensure that the projects are administered effectively and efficiently. 
    • Maintains and updates administrative and financial tracking systems, and assists in the design and upkeep of spreadsheets and databases. These systems are used to effectively monitor country programs and inform the teams of any upcoming issues, deadlines, financial updates, and action items.
    • Assists technical staff in the preparation of various program documents and correspondence such as; memos and waivers, amendments, project authorization documents, Congressional Notifications, Technical Notifications, and requests, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
    • Drafts program communications, memoranda, and letters that seek approval or request information relative to program matters and keeps an organized record of previous responses to recycle if appropriate.
    • Schedules meetings, reserves rooms, maintains the team calendar, compile documents for meetings. Also takes notes at those meetings to later disseminate to all necessary parties and follows up on all action items.
    • Collects and compiles data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports, documents, and technical staff. Ensures that schedules and deadlines are met.

    Qualifications

    The requirements listed below are representative of the knowledge, skill, and/or ability required. 

    • Requires proficiency in the use of Microsoft Office with an emphasis on Excel spreadsheet skills, PowerPoint, Internet, and Gmail, along with all Google applications.
    • Experience in the use of database applications and presentation software desirable.
    • Candidate must have strong attention to detail and organizational skills.
    • Experience and knowledge of public health/tuberculosis preferred.
    • US Citizenship or US Permanent Residency required; and the ability to obtain and maintain, at a minimum, facility access clearance.

    LANGUAGE SKILLS

    Must have excellent writing skills in English.  Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

     

    MATHEMATICAL SKILLS

    Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.  Must be proficient with basic financial management and budgeting concepts.  Must have excellent Excel skills.

    REASONING ABILITY

    Must have excellent analytic skills and reasoning ability.  The incumbent should be able to work under moderate supervision and bring a problem solving approach to carrying out duties.  The successful candidate will demonstrate initiative and an eagerness to learn technical and program management.

     

    CERTIFICATES, LICENSES, REGISTRATIONS

    None.

    WORK ENVIRONMENT 

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

     

    PHYSICAL DEMANDS:

     

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or moveup to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

     

    This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

     

    Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

     

    Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. 

     

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