• Program Assistant (MCHN)

    Job Locations US-VA-Arlington
    # of Openings
    4
    Category
    GHSI-III - Global Health Support Initiative III
    Type
    Regular Full-Time
  • Overview

    CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

     

    The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

     

    USAID, Bureau for Global Health, Office of Maternal and Child Health and Nutrition (USAID/GH/MCHN):

     

    Title:  Program Assistant (MCHN)

     

    GS:7  $47,016.00-$61,122.00

     

    Application Deadline:   Open until Filled

     

    INTRODUCTION

     USAID’s Bureau for Global Health, Office of Maternal and Child Health and Nutrition (GH/MCHN), is the Agency’s technical and policy lead to end preventable maternal and child deaths through interventions across maternal and newborn health; child survival; immunization; and nutrition.  Cross-cutting activities managed by the Office in support of this Agency goal address private sector partnerships, social and behavior change communication, multilateral partnerships, gender, and monitoring and evaluation.  The Office is comprised of its Front Office and four division: Child Health and Immunization, Maternal and Newborn Health, Nutrition and Environmental Health, and Research and Policy.

     

    The Program Assistant provides direct support to the Front Office and/or his/her respective division.  These duties range from administrative tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents, designing and maintaining spreadsheets in support of information tracking systems, and facilitating correspondence between the Bureau for Global Health and other bureaus and offices within the Agency.  The Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously.  The individual must develop a working knowledge of USAID policies and guidelines as well as corporate practices and procedures.

     

    GH/MCHN is recruiting for one Program Assistant position within each of the following Office units:

     

    • MCHN Front Office
    • Child Health and Immunization Division
    • Research and Policy Division
    • Maternal and Newborn Health Division

     

    The Program Assistant receives day-to-day oversight from the respective Division Chief or Office Director (for the Front Office vacancy) and performs the following major duties at the levels described below

    Responsibilities

    The following major duties and responsibilities are illustrative of those that may be performed by the incumbent, dependent on his/her division of assignment within MCHN.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

     

    • Facilitates correspondence between the Bureau for Global Health and other bureaus and offices in the Agency, ensuring that all documentation and correspondence meet deadlines, are complete, and are in compliance with USAID rules, regulations, and standards.
    • Participates in relevant technical and managerial meetings for the purpose of assisting in management duties.
    • Analyzes, organizes and formats technical information for use in briefings, presentations, publications and correspondence, ensuring consistency with USAID standards. Analyzes and edits program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters.
    • Collects and makes arrangements for distribution of material to USAID overseas Missions, USAID/Washington offices, host-country institutions, and cooperating agencies.
    • Maintains and provides assistance with administrative, information, and correspondence tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
    • Maintains correspondence and program files.
    • Assists technical staff in the preparation of various program documents and correspondence such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
    • Compiles and analyze programmatic, technical, and budgetary data for team projects and activities, and organize data for use in briefings, publications, reports, and decision making.
    • Coordinates communications and meetings among technical staff and with partners, including note taking.
    • Supports the formulation and implementation of program budgets, including Office and Agency budgeting exercises.
    • Supports Division- and/or Front Office-related communications to the field, including development and distribution of newsletters and other relevant guidance.
    • Assists in development of technical updates and other technical/policy communication to the field, including documents, presentations tools, report templates, trackers, and best practice documents, as needed.
    • Schedules and manages relevant webinars with the field to disseminate updates.
    • Manages Division and/or Front Office documents within Google Drive, internal website, and listservs.
    • Responds to overseas Mission requests and helps coordinate field requests for technical assistance and provides support, as appropriate. Follows up to ensure completion of requests.
    • Participates in cross-Agency and interagency forums related to the work of the assigned division and/or Front Office.
    • Schedules team meetings and events; supports team with general logistics/administrative support; maintains team calendar, call lines, meeting setup and related logistics.
    • Provides administrative support for hiring actions, onboarding of new staff, Front Office taskers and memos, as needed.
    • Documents minutes/notes of regular Division and/or Front Office meetings, or other partner meetings, as required.

    Qualifications

    The requirements listed below are representative of the knowledge, skill, and/or ability required:

    • Associate’s degree and 3+ years of relevant experience; OR
    • Bachelor’s degree and 1+ year of relevant experience; OR
    • Equivalent combination of education and experience.
    • Proficiency in the use of Google and the Microsoft Office Suite is necessary; experience in the use of data base applications is preferred.
    • Candidates must have a strong interest in organizational management.
    • The candidate must possess strong oral communication skills in English and the ability to read, analyze, and interpret technical and non-technical information.
    • The candidate must possess strong written communication skills in English with a keen attention to grammatical detail.
    • The candidate must possess strong organizational skills in order to track multiple tasks and deadlines concurrently.
    • The candidate must be able to effectively present information and respond to questions from groups of managers, clients and customers.
    • The ability to work with mathematical concepts such as probability and statistical inference, as well as the ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems is required.
    • The candidate must possess the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
    • The candidate must be able to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form.
    • Candidates must be willing to work full-time.
    • Ability and willingness to travel to and in developing countries.
    • Ability to obtain and maintain, at a minimum, a facility access clearance.

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    • While performing the duties of this job, the employee is frequently required to sit, stand and walk.
    • The employee must occasionally lift and/or move up to 20 pounds.
    • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

    WORK ENVIRONMENT 

    The Program Assistant will work in a fast-paced environment in an active office.  At the duty station in Arlington, Virginia, work is performed in a climate-controlled, well lit setting.

     

    This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

     

    Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

     

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