• Administrative Management Specialist

    Job Locations US-VA-Arlington
    # of Openings
    1
    Category
    GHSI-III - Global Health Support Initiative III
    Type
    Regular Full-Time
  • Overview

    CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

     

    The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

     

    Office of Professional Development and Management Support, Bureau for Global Health, United States Agency for International Development 

     

    Title:  Administrative Management Specialist

     

    GS: 11

     

    Application Deadline:   Open until Filled

     

     

    INTRODUCTION

    This position is located in the Office of Professional Development and Management Support (PDMS) of the Bureau for Global Health (GH). The Office is responsible for two functional areas: Analytics and Planning and Management Services.  The Analytics and Planning Team manages activities that include training and professional development and organizational development for Washington and overseas Agency staff. The Management Services Team provides recruitment and placement advisory services;  leads the development of workforce analyses, position descriptions and Statements of Work (SOW); coordinates the annual performance evaluation processes and awards programs for the Bureau; processes recruitment requests and selection approvals through SDAA/GH; and is the GH Bureau interface with the Human Capital Talent Management (HCTM) and Office of Acquisition and Assistance (M/OAA), and directly with Institutional Contractors and Fellows of GH/PDMS, to provide for both Direct and Non-Direct Hire staff for the GH Bureau, other Washington Bureaus and Offices, and overseas missions.  In addition, GH/PDMS plays a leadership role in the USAID Foreign Service Recruitment and Assignment processes for the Agency and provides career counseling to Backstop 50 Health Officers and/or Backstop 12 General Development Officers with health backgrounds and/or portfolios.  PDMS manages the GH Bureau Operating Expense budget, in collaboration with GH/PPP/Controller, and associated procurement activities; provides all logistic and systems support to GH Bureau staff, both Direct and Non-Direct Hires, including: space planning and assignments; network, remote and telephone access; equipment and supplies; interface with the Office of Security (SEC) for security clearances and badges; and maintenance of Vital Records, Emergency Contact Information, Continuity of Operations Planning (COOP) and Emergency Procedures.

     

    Responsibilities

    The GH/PDMS Administrative Management Specialist functions independently, with minimal oversight and direction, working directly with all GH staff; other USAID Bureau and Independent Office staff; contractors, vendors, and suppliers; and Field Missions, if necessary.   

    Specific duties and responsibilities include, but are not necessarily limited to:

    • Management and Maintenance of the GH Workforce Database;
    • Development and Production of periodic and customized Workforce data reports, in a variety of formats;
    • Routine periodic research and data collection, directly from the GH organizational components, concerning staffing requirements.
    • Management and Maintenance of the GH Space Management System;
    • Development and Production of periodic and customized Space Utilization reports, in a variety of formats;
    • Development, production and presentation of periodic Space Planning (Needs Assessments) reports to GH Senior Management and Agency Space Management officials;
    • Development, data collection, production and presentation of cross-cutting administrative management information, such as current staffing, planned recruitment and space needs implications, to include strategic recommendations.
    • Management of the request process for computer workstations, network connections, telephony, remote access, laptops, and other services (using the Agency's REMEDY system).;
    • Coordination of the assignment of space to individuals, on a long and short term basis, taking into account vacant space resulting from travel and other temporary assignments, as well as location and equipment needs and availability; 
    • Coordination with, and assistance to, the GH/PDMS individuals responsible for AID 500-1 (REQUEST FOR FEDERAL IDENTIFICATION CARD/FACILITY ACCESS CARD) preparation and sponsorship; a form requiring information available from the incumbent.
    • Development, data collection, production and presentation of cost factors associated with all workforce types utilized by GH, to include IT seat charges, Space charges, supplies, equipment and travel, for use in budget planning and financial resource

    Qualifications

    • Bachelor’s degree and a minimum of 5 or more years of relevant experience, or a master’s degree with 3 years of professional experience or equivalent combination and experience.
    • Requires proficiency in the use of Google Sharing/Docs interface and Microsoft Office, with an emphasis on Excel spreadsheet skills, PowerPoint, internet and email applications.
    • Strong attention to detail and organizational skills.
    • Candidates must have a strong interest in organizational management.
    • The incumbent must have excellent analytic skills and reasoning ability. The incumbent should be able to work under moderate supervision and bring a problem-solving approach to carrying out duties.  The successful candidate will demonstrate initiative and an eagerness to learn technical skills and program management.
    • US citizenship required as a secret security clearance is required and must be obtained and maintained.

    This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

     

    Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

     

    Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.

     

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