• Program Analyst

    Job Locations US-VA-Arlington
    # of Openings
    1
    Category
    GHSI-III - Global Health Support Initiative III
    Type
    Regular Full-Time
  • Overview

    CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

     

    The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

     

     US Agency for International Development, Bureau for Global Health, Office of HIV/AIDS, Strategic Information, Evaluation and Informatics Division, Expenditure Analysis Branch

     

    Title: Program Analyst

     

    GS: 9

     

    Application Deadline:   Open until Filled

     

    Introduction

    The U.S. Government’s (USG) engagement to prevent and treat HIV/AIDS is a top priority worldwide. The USG response includes coordination among the U.S. Agency for International Development (USAID), the Centers for Disease Control and Prevention (CDC), Department of Defense (DOD), Department of Health and Human Services (HHS), Peace Corps (PC), and other entities. This initiative is collectively known as the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR). USAID has been at the forefront of the USG’s response to provide quality HIV/AIDS services to over one hundred countries to mitigate the health crisis that threatens the prosperity, stability and development of these nations.

     

    The Bureau for Global Health’s Office of HIV/AIDS (GH/OHA) is the center of HIV/AIDS technical leadership for USAID and has primary responsibility for the Agency’s HIV/AIDS program. OHA provides strategic direction, technical leadership, and support to field programs in HIV/AIDS. It provides input to decisions concerning the strategic allocation of financial and human resources in the sector and assists in designing, implementing, monitoring, and evaluating programs. 

     

    The Strategic Information, Evaluation, and Informatics Division (SIEI) within OHA, to which the Program Analyst will be assigned, provides technical expertise to advance and support country-owned, sustainable strategic information systems and promotes data-driven program planning. The SIEI Division has primary responsibility of supporting USAID headquarters and its Missions to build capacity in managing and utilizing data systems to improve impact and accountability of HIV/AIDS programs.

     

    The Expenditure Analysis (EA) Branch, located within SIEI, provides global technical leadership to advance the collection, analysis, and use of financial data for increasing transparency, efficiency and accountability across programs to achieve the greatest impact in the HIV/AIDS response. The Branch supports USAID Headquarters, Missions and inter-agency field teams by building capacity for financial data collection, analysis and application for strategic program planning, budgeting and management.

     

    Within the EA Branch, the Program Analyst (the Analyst) provides support to technical staff, performing a variety of both complex and routine administrative and analytical duties.  These duties range from administrative-type tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical-type tasks such as collecting, compiling and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The Analyst works closely with the assigned team and provides input on related technical issues. The Analyst also works with other members of the team to assist in areas such as capacity building, country backstopping, overall administrative support and other duties. The Analyst ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The individual is expected to become familiar with Office/Division technical issues and policies and must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Responsibilities

    The Analyst performs a variety of routine and complex tasks specific to the OHA/SIEI/EA Branch, with a primary focus on supporting and advancing PEPFAR’s Efficiency Action Agenda and their Budgetary and Financial Monitoring efforts. 

     

    The duties and responsibilities of the Analyst include the following (in no particular order):

     

    Program Management and Oversight

     

    • Support Technical Advisors and A/CORs to coordinate and manage project(s), including participation on the project management team.
    • Maintain up-to-date knowledge of issues related to current projects.
    • Review, discuss, and consult with Technical Advisors and A/CORs regarding the approval of work plans, budgets, and activities.
    • Support Technical Advisors and A/CORs in providing recommendations and technical input regarding project management and implementation.
    • Compile and analyze programmatic, technical, and budgetary data for the team’s project(s) and activities, and organize data for use in briefings, publications, reports, and decision making.
    • Provide assistance to technical staff and partners to ensure that financial and technical reports are prepared and submitted as required.
    • Coordinate communications and meetings among technical staff and with partners.
    • Assist in responding to inquiries from inside and outside of USAID, including from Agency leadership, OGAC, other USG agencies, and related NGOs, among others.
    • Assist with information and document gathering for program activity planning, implementation, research, monitoring and evaluation from within the Office of HIV/AIDS and from other USAID offices, bureaus, field Missions, cooperating agencies and international normative bodies (e.g., WHO, UNAIDS, PEPFAR Interagency).
    • Assist with development of program planning activities such as Country Operational Plan (COP) and Technical Oversight and Management Plus (TOM+).
    • Track funds and file all contract documents; liaise with program/budget team as needed regarding eCCs and travel logistics assistance as needed.
    • Provide input to strategic planning exercises and future procurements.
    • Assist technical staff in the preparation of various program documents and correspondence such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
    • Keep communication documents and program/project files up to date.

     

    Budgetary and Financial Management

     

    • Support the formulation and implementation of program budgets, including Office and Agency budgeting exercises.
    • File monthly invoices received from projects.
    • Assemble and provide support to A/CORs in completing quarterly accruals reports.
    • Create, maintain, and monitor project funding matrices.
    • Compile appropriatefinancial documentation as requested by A/COR to ensure timely award and sub-award approvals, budget obligations, and agreement modifications.
    •  

    Technical Support

    • Support the EA Branch on the Agency implementation and coordination of the PEPFAR Financial Monitoring efforts.
    • Serve as the expenditure reporting coordinator for centrally managed HQ-based implementing mechanisms.
    • Coordinate and assist with TA to HQ-based partners and USG A/CORs for expenditure reporting.
    • Check/monitor PROMIS and FACTSInfo for consistency in mechanism/IP information.
    • Conduct data pulls across countries from PROMIS and FACTSInfo and assist technical staff to do ad hoc financial data analyses for program planning and COP development/review.
    • Support PEPFAR and/or USAID country teams in a technical support role as needed.
    • Attend and support capacity building initiatives and retreats within USAID and interagency as needed.
    • Work with Office technical teams to do ad hoc cross-country financial data analyses for program area planning and COP development/review.
    • Help coordinate field requests for TA and provide support, as appropriate.

     

    Knowledge Management

     

    • Support PEPFAR and/or USAID field teams as needed, including with tool and guidance development and support, as well as communication with field.
    • Facilitate coordination of USAID capacity building in the field and at headquarters, including with agenda-building, logistics, planning and onsite support, as needed.
    • Research, plan, analyze, and organize technical and/or statistical information, and develop data for use in briefings, publications, and reports. Recommend statistical formats for reports, ensuring consistency with USAID standards.
    • Assist with the development of team presentations.
    • Assist in development of technical updates and other technical/policy communication to the field.
    • Collect and compile data for use in regular and ad hoc reporting on the status of programs from various sources, such as cooperating agency reports, USAID reports and documents, and technical staff while ensuring schedules and deadlines are met.
    • Coordinate oversight, management, and maintenance of the program and project files.

     

    Administrative Support

     

    • Maintain administrative and financial tracking systems, and assists in the design and maintenance of spreadsheets and databases.
    • Organize meetings and calls with OHA branches, PEPFAR Technical Working Groups, and field Missions as needed, and prepare agenda and minutes, and follow up on action items.
    • Support team with general logistics/support; maintain team calendar, call lines, meeting setup and logistics, as well as eCC (travel) submissions.
    • Develop talking points, one-pagers, and presentation materials as needed.
    • Perform ad hoc duties as assigned, including office priorities such as COP support and required trainings.
    • Coordinate new staff orientation and internal communication as needed.
    • Write minutes/notes from regular EA Branch meetings as required.
    • Perform other duties as assigned.

     

    Qualifications

    The requirements listed below are representative of the knowledge, skill, and/or ability required. 

    • Bachelor’s degree and a minimum of 3 or more years of relevant experience, or a master’s degree with 1 year of professional experience.
    • Requires proficiency in the use of Google Sharing/Docs interface and Microsoft Office, with an emphasis on Excel spreadsheet skills, PowerPoint, internet and email applications.
    • Strong attention to detail and organizational skills.
    • Applicants selected will be subject to a government security investigation and must meet eligibility requirements for a “facility access” security clearance.

     

    LANGUAGE SKILLS:

     

    Must have excellent writing skills in English, as well as excellent oral and written communications skills and the ability to read, analyze, and interpret general business periodicals. Must have the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

     

    QUANTITATIVE SKILLS:

     

    Must be proficient with basic financial management and budgeting concepts with the ability to work with quantitative concepts such as probability and statistical inference, and the ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.

     

    REASONING ABILITY:

     

    Must have excellent analytic skills and reasoning ability and the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. The incumbent should be able to work under moderate supervision and bring a problem solving approach to carrying out duties. The successful candidate will demonstrate initiative and an eagerness to learn technical skills and program management.

     

    CERTIFICATES, LICENSES, REGISTRATIONS:

     

    None.

     

    PHYSICAL DEMANDS:

     

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

     

    WORK ENVIRONMENT:

     

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    The noise level in the work environment is usually quiet.

     

    This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

     

    Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

     

    Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.

     

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