• Program Analyst -Executive Secretariat

    Job Locations US-VA-Arlington
    # of Openings
    GHSI-III - Global Health Support Initiative III
    Regular Full-Time
  • Overview

    CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.


    The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:


     United States Agency for International Development/Executive Secretariat (USAID/ES)

    TitleProgram Analyst


    Application Deadline:   Open until Filled


    Salary: GS 9



    This position is located in the Executive Secretariat (ES) which facilitates and expedites the decision-making process within USAID and serves as the channel of communication between the Office of the Administrator/Deputy Administrator and the Agency senior staff.  The incumbent serves as a Program Analyst-Trainee on the Executive Communications and Liaison Team, responsible for providing support services in correspondence analysis, liaising with multiple organizational units, tracking Agency-wide communications and documents for the Administrator, Deputy Administrator, and other designated Senior Staff.


    The Program Analyst assists/provides support to technical staff, performing a variety of both complex and routine administrative and analytical duties.  These duties range from administrative-type tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems.  The Program Analyst will work closely with the team and provide input on related technical and managerial issues.  The Program Analyst will also work with other members of the team to assist in areas such as country backstopping, overall administrative support and other duties. 


    The Program Analyst ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously.  The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures.  The individual is expected to become familiar with office/division technical issues and policies. 


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



    Performs Correspondence Review and Liaison Activities 60%

    • Attends daily scheduling meetings.
    • Responsible for emailing the event information, with all pertinent background, to ES for assignment.
    • Assists with/Serves as the point person for receipt and appropriate disposition of all electronic briefing material, as well as for the daily talking points required for the Secretary of State’s morning meeting.
    • Assists with/Serves as the liaison for National Security Council’s Principal and Deputy Committee meetings.
    • Assists with/Conducts a technical review of USAID-related correspondence prepared for signature of organization executives to assure consistency with agency procedures on completeness, timeliness and format standards. Ensures that background and supporting information is provided in correspondence package.
    • Provides assistance to staff to ensure that the tailored responses to inquiries from Agency clients or interest groups on special matters are appropriate and in compliance with executive preferences and policies.
    • Assists with/Coordinates correspondence services for an organization with a mission that affects a wide range of operations in other agencies, a large segment of the public, or the business community.
    • Coordinates with a variety of individuals inside and/or outside of the organization to determine the appropriate person for responding to incoming correspondence, based on personal knowledge of organizational programs, priorities, goals, and objectives.
    • Assigns action responsibility to the appropriate bureau or independent office for the preparation of the (full) response, designating the information and coordinating offices and bureaus.
    • Establishes a due date for final reply, taking into account the degree of urgency, the estimated time required for collecting the necessary information and drafting/clearing the response.
    • Provides the action organization any special instructions deemed necessary for completion of the assignment.
    • Assists with/Monitors preparation of the final reply to assure that the established deadlines are met.
    • Provides assistance regarding substance, format, style, clearances and negotiates submission deadline changes, as appropriate.
    • Reviews outgoing correspondence prepared for signature by the Administrator, Deputy Administrator, or other designated USAID official.
    • Ensures that the proposed outgoing reply (1) is responsive to the questions or issues raised in the incoming correspondence; (2) adheres to Agency policies; (3) is clearly and concisely written in a style and tone deemed acceptable for the signing official; and (4) has been properly cleared throughout the Agency.
    • Ensures that basic tracking and status information are input into the Agency Correspondence Tracking System, that overdue and problem cases are brought to the attention of the supervisor, that required records are kept, and that copies of actions are properly distributed to concerned officials and to the daily logs maintained for selected Senior Staff.
    • Seeks/Provides necessary training and information to staff of client bureaus and independent offices in the use of the Agency Correspondence Tracking System and the ES website.
    • Follows established policies and procedures to assist in the development and maintenance of relationships with client bureaus and independent offices.
    • Provides assistance, as necessary, to client organizations in the preparation, clearance, and submission of timely responses to incoming correspondence to the Administrator and Deputy Administrator.


    Research and Analysis Work 20%

    • Researches and/or analyzes unstable or uncommon administrative and/or program issues related to processing executive correspondence for the Administrator and Deputy Administrator.
    • Develops recommendations for improvements to established procedures based on experiences encountered in the resolution of problems with client bureaus or independent offices.


    Identifies and Resolves Problems 20%

    • Independently researches and resolves problems of a common or immediate nature. Makes recommendations for and coordinates resolutions.
    • Evaluates organization practices to identify problem areas related to the Agency.
    • Consults with administrative and clerical personnel to develop solutions for technical or procedural issues on correspondence administration. Prepares recommendations.  Develops procedures to implement recommendations.



    • Bachelor’s degree and 3+ years’ relevant experience or equivalent combination of education and experience.
    • Proficiency in the use of Microsoft Office with an emphasis on Excel spreadsheet skills, PowerPoint, Internet and e-mail applications.
    • Strong attention to detail and organizational skills.
    • US citizenship and the ability to obtain and maintain a Secret security clearance. 



    The requirements listed below are representative of the knowledge, skill, and/or ability required:

    • Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals is required.
    • The ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is required.
    • Strong interpersonal communications skills and the ability to work effectively with teams is essential.



    The requirements listed below are representative of the knowledge, skill, and/or ability required:

    • The candidate must possess the ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.
    • The ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals is required.


    The requirements listed below are representative of the knowledge, skill, and/or ability required:

    • The ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form is required. 


    • None required.


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • While performing the duties of this job, the employee is frequently required to sit, stand and walk.
    • The employee must occasionally lift and/or move up to 20 pounds.
    • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.


    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

    • The Front Office Program Analyst will work in a fast-paced environment in an active office.


    This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.


    Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com


    Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.






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