• Program Assistant (GH/PRH/CSL)

    Job Locations US-VA-Arlington
    # of Openings
    1
    Category
    GHSI-III - Global Health Support Initiative III
    Type
    Regular Full-Time
  • Overview

    CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                                 

    The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

     

    Title: Program Assistant (GH/PRH/CSL)

     

    United States Agency for International Development/Bureau for Global Health/Office of Population and Reproductive Health/Commodities Security and Logistics Division

    Application Deadline:   Open until Filled

     INTRODUCTION

    USAID's global health priorities include preventing child and maternal deaths, controlling the HIV/AIDS epidemic, and contributing to the global Family Planning 2020 goal of enabling an additional 120 million women and girls in the world's 69 lowest-income countries to access modern contraception.  These advances call for a focus on the availability of affordable and high-quality family planning/reproductive health (FP/RH) commodities to clients.  The Commodities Security and Logistics (CSL) Division thus works to ensure the long-term availability of a wide range of high-quality contraceptives and FP/RH commodities through public and private services.  This requires that CSL provide technical leadership and coordinate within GH, with USAID field Missions, as well as with other U.S. Government agencies and multi- and bi-lateral donors, foundations, manufacturers, and other private sector partners, all of which the PA will support.  The Division’s Supply systems Strengthening Advisors Team (S3A) is composed of ten professional staff that provide management and technical leadership for a technical assistance portfolio valued at approximately $40 million, largely funded by USAID field Missions.  The work of S3A encompasses the CSL strategic focus areas to provide technical assistance to support public and private entities to transform their national and subnational supply chain structures to be self-reliant, resilient, and responsive to local contexts and needs, with an eye to the future; and serve as a thought leader and trusted resource in the global public health supply chain community, with the ability to move and inspire others to action. 

     

    The Program Assistant (PA) provides support to the CSL Division and S3A team, in the Office of Population and Reproductive Health (PRH), Bureau for Global Health (GH).  The PA is required to perform a variety of both complex and routine administrative and analytical duties. These duties range from administrative-type tasks such as scheduling briefings and meetings and maintaining program files, to assisting with more complex analytical tasks such as collecting, compiling, and analyzing data for various programs and projects, and designing and maintaining spreadsheets in support of project monitoring and program tracking systems.  The PA plays a key role in facilitating communication on key areas of work within the S3A Team, the CSL Division, and outside of the Division.  The PA will work closely with the S3A team and provide input on technical and management areas relevant to the team.  The PA will also assist in areas such as country backstopping, overall administrative support, and other duties as required for the Division.  With moderate supervision, the Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously.  The individual must develop a working knowledge of USAID policies and guidelines as well as corporate practices and procedures.  The individual is expected to become familiar with Agency, PRH, and CSL technical issues and priorities.  To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Responsibilities

    • Provides administrative and technical support for the management of CSL projects, including the $500 million Global Health Supply Chain – Technical Assistance project and its task orders, the $1.1 billion Global Health Supply Chain – Procurement and Supply Management Task Order 3 project, as well as smaller Grand Challenge projects for supply chain innovation.  Attends project management meetings and provides necessary follow-up on action items at the direction of the project management team and technical advisors.  Provides assistance to ensure implementing partners produce financial and technical reports and other deliverables in a timely/consistent manner and as required by project agreements.  Provides support to project management teams for project results reviews, budget requests, and other routine requests for information, and assists with the evaluation and final presentation of project work plans.  Tracks and provides follow-up for Office of Acquisition and Assistance (OAA) actions in support of CSL projects, coordinating as appropriate for questions and next steps.
    • Assists to collect and analyze data and draft responses to ad hoc requests from stakeholders in and outside the Agency (Congress, other donors, GH Front Office, PRH Front Office, etc.) regarding the work of S3A and CSL.
    • Responds to requests for financial data and supports CSL’s Financial Analyst in financial management and reporting responsibilities.  This includes tracking project expenditures and pipelines, and liaising with Missions and the PRH Front Office to ensure adequate and available funding to support the CSL portfolio.
    • Keeps abreast of new developments and emerging issues related to commodity security by attending meetings and workshops.  Assists to formulate recommendations and actions for S3A and CSL in response to these developments and share with colleagues
    • Assists technical staff in the preparation of program documents and correspondence, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
    • Assists in the collecting, organizing and analysis of technical and statistical information for use in briefings, publications, and reports.  Recommends formats for reports, ensuring consistency with USAID standards, and prepares relevant graphics and presentations.
    • Plans, schedules, and participates in meetings of USAID staff, project staff, and other partner staff.  Prepares agendas, takes notes, and reports on decisions and next steps.
    • Serves as CSL country back stop as assigned, providing headquarters customer support to USAID Missions for their commodity and technical assistance portfolios.
    • Participates in GH Country Team activities as requested.
    • Maintains or provides assistance with administrative tracking systems (including updating contract files, contract modifications, and project records reconciliation), and assists in the design and maintenance of spreadsheets and databases to support these systems.
    • Organizes and maintains office files, including hard and soft files.
    • Collects and makes arrangements for distribution of material to the USAID Missions, USAID/W offices, host country institutions, and cooperating agencies.
    • Maintains Division travel calendar and travel requests.  Updates and maintains other relevant Division materials, contact lists, reference sheets, etc.
    • Provides short term backstopping support as requested for technical staff.
    • Performs other duties as assigned.

    Qualifications

    • Associates degree in related field and 3+ years relevant experience or equivalent combination of education and experience. BA preferred.
    • Strong quantitative and qualitative analytical skills.
    • Strong attention to detail and organizational skills.
    • Proficiency in the use of Google applications (Google Docs, Sheets, Slides, internet and email applications) and the Microsoft Office Suite (including Word, PowerPoint, Excel).
    • Ability to manage multiple assignments and prioritize work streams effectively.
    • Strong oral and written communications skills, with the ability to effectively assist in gathering, organizing and presenting information for diverse customers (managers, co-workers, general public, etc.).
    • Proficiency with basic financial management and budgeting concepts.
    • Ability to work under moderate supervision and bring a common-sense understanding and problem-solving approach to carrying out duties.
    • Ability to take initiative and have an eagerness to learn technical and program management.
    • Candidates must be willing to work full-time.
    • US citizenship or US permanent residency required.
    • The ability to obtain and maintain, at a minimum, facility access clearance.

    PHYSICAL DEMANDS

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • While performing the duties of this job, the employee is frequently required to sit, stand and walk.
    • The employee must occasionally lift and/or move up to 20 pounds.
    • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

    WORK ENVIRONMENT 

    The Program Assistant will work in a fast-paced environment in an active, diverse office.

     

    This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

     

    Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

     

    Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.

     

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