CAMRIS International

Returning Candidate?

Program Assistant (GH/ID/TB)

Program Assistant (GH/ID/TB)

# of Openings 
1
Job Locations 
US-VA-Arlington
Category 
GHSI-III - Global Health Support Initiative III
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                             

The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

 

Title: Program Assistant (GH/ID/TB)

 

US Agency for International Development/Bureau for Global Health/Office of Infectious Diseases/ Tuberculosis Division (GH/ID/TB)

Application Deadline:   Open until Filled

 INTRODUCTION

The TB Program Assistant provides support to the TB Division, performing a variety of both complex and routine administrative and analytical duties.  These duties range from administrative-type tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems.  The program assistant will also work with members of the TB Division to assist in areas such as project management, country support, overall administrative support, and other duties and support liaising and communication across the interagency.

 

The program assistant provides support to the TB Division located in the Infectious Diseases Office of the Bureau for Global Health.  This position will be responsible for performing a variety of both complex and routine administrative and analytical duties to support the Division Chief and team as a whole.

 

The program assistant ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously.  The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures.  The individual is expected to become familiar with TB technical issues and policies.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Responsibilities

  • Works with USAID TB Division Chief, the TB Multilateral Coordinator, and the TB Program Analyst on general management-related activities, and participates in all necessary technical and managerial meetings.
  • Provides operational support to the TB Division on multiple cooperative agreements, contracts, and grants. This includes working with technical staff and external partners to ensure that financial reports, annual work plans, and country work plans are prepared, submitted, and reviewed.  It also entails monitoring agreement requirements.
  • Assists technical staff in the preparation of various program documents and correspondence such as; memos and waivers, amendments, project authorization documents, Congressional Notifications, Technical Notifications, and requests, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
  • Works closely with the Division’s Agreement Officer’s Representatives (AORs) on liaising with the Office of Acquisitions and Assistance to process all administrative actions.
  • Maintains and updates administrative and financial tracking systems, and assists in the design and upkeep of spreadsheets and databases to support these systems. These systems are used to effectively monitor country programs and inform the teams of any upcoming issues, deadlines, financial updates, and action items on a weekly basis.
  • Assists in preparing financial pipelines and aids in the preparation of budget requests for annual portfolio reviews.
  • Drafts program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters and keeps an organized record of previous responses to recycle if appropriate.
  • Schedules meetings, reserves rooms, maintains the team calendar, compile documents for meetings. Also takes notes at those meetings to later disseminate to all necessary parties and follows up on all action items.
  • Collects and compiles data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports, documents, and technical staff. Ensures that schedules and deadlines are met.

 

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. 

 

  • Associates degree in related field and 3+ years relevant experience or equivalent communication of education and experience.
  • Requires proficiency in the use of Microsoft Office with an emphasis on Excel spreadsheet skills, PowerPoint, Internet, and Gmail, along with all Google applications.
  • Experience in the use of database applications and presentation software desirable.
  • Candidate must have strong attention to detail and organizational skills.
  • Experience and knowledge of public health/tuberculosis preferred.
  • US citizenship or US permanent residency required.
  • The ability to obtain and maintain, at a minimum, facility access clearance.
  • Must have excellent writing skills in English. Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems. Must be proficient with basic financial management and budgeting concepts.  Must have excellent Excel skills.
  • Must have excellent analytic skills and reasoning ability. The incumbent should be able to work under moderate supervision and bring a problem solving approach to carrying out duties.  The successful candidate will demonstrate initiative and an eagerness to learn technical and program management.

 

CERTIFICATES, LICENSES, REGISTRATIONS

None.

 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

 

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

 

Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

 

Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.