CAMRIS International

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Program Assistant (PRH/SDI)

Program Assistant (PRH/SDI)

# of Openings 
1
Job Locations 
US-VA-Arlington
Category 
GHSI-III - Global Health Support Initiative III
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                             

The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

 

United States Agency for International Development/Bureau for Global Health/Office of Population and Reproductive Health/Service Delivery Improvement Division (USAID/GH/PRH/SDI)

 

Title: Program Assistant

Application Deadline:   Open until Filled

The Program Assistant position, located with USAID’s Bureau for Global Health, Office of Population and Reproductive Health, Service Delivery Improvement Division (GH/PRH/SDI), provides support to a diverse group of technical staff, performing a variety of both complex and routine administrative and analytical duties. These duties range from administrative tasks, such as scheduling meetings and presentations and maintaining program files, to more complex analytical tasks, such as collecting, compiling, and analyzing data for various program document

ts and designing and maintaining spreadsheets in support of financial tracking systems. The Program Assistant ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The incumbent must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures. 

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

The required duties and responsibilities of the Program Assistant include:

Administrative:

  • Makes photocopies, sends faxes and emails, and performs other routine office duties on an ad hoc basis.
  • Backstops the Administrative Assistant (AA) to maintain address, telephone and visitors lists.
  • Designs and updates spreadsheets, flyers and other documents.
  • Schedules regular and ad hoc management and technical meetings for the Division and project management teams, which includes reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment and assembling background and informational materials.
  • Records, files and distributes notes from various Division and project management team meetings.
  • Arranges pre-clearance for, receives and announces visitors. 

Division Management:

  • Assists in the preparation of Division’s materials for annual results review, financial review and budget request.
  • Responds to routine requests for information from the GH, PRH, Office of Policy, Program and Planning (P3), Office of Acquisitions and Assistance (OAA), and others.
  • Assists in the preparation of various program documents and correspondence, such as activity authorization documents, action memos and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations and standards.
  • Backstops the AA to maintain and update Division work plan, travel plan, SDI travel/leave matrix and other Division management documents.
  • Assists in planning retreats, in-house technical meetings and other functions. Assists in long-term Division strategizing and goal setting.
  • Assists team members with various tasks and meetings related to their technical specialties. 

Project Management Support:

  • Works with USAID staff on general management-related activities.
  • Assists with backstopping for other members of the project management teams during TDY, leave or other absence, including vacancies.
  • Participates in regular management and technical meetings with project management teams and implementing partners.
  • Establishes, maintains and initiates the retirement of project files according to regulatory guidelines.
  • Collects and makes arrangements for distribution of material to USAID Missions, USAID/W offices, host country institutions, cooperating agencies and others.
  • Assists with the organization of annual Project Management Reviews by scheduling the meeting and drafting the follow-up memo.
  • Drafts and circulates program communications, such as cables, memoranda, and letters that seek approval or request information relative to project matters.
  • Collects and compiles data for use in regular and ad hoc reporting on the status of projects from various sources, such as cooperating agency reports, USAID reports and documents, and technical staff. Ensures that schedules and deadlines are met.
  • Stays up-to-date with government and Agency rules and regulations in areas that affect project management, such as changes in procurement processes.
  • Maintains and provides assistance with administrative and financial tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
  • Maintains program database, tracking and entering all project modifications and informing project management teams of updates.
  • Monitors field support database and informs project management teams of updates.
  • Updates and tracks project ceiling data against field support and core obligations.
  • Prepares quarterly accrual reports for projects for A/COR review and approval.
  • Participates in the presentation of project financial information during annual PRH financial review and budget request.

Qualifications

  • Bachelor's degree and 1-2 years professional office experience or equivalent combination of education and professional experience
  • Requires proficiency in the use of Microsoft Office, internet and email applications, including Google documents.
  • Ability to travel internationally up to 10% of the time is required.
  • Candidates with experience using databases are also preferred.
  • Flexibility and excellent interpersonal skills are required.
  • US citizenship or US permanent residency required.
  • The ability to obtain and maintain, at a minimum, a secret clearance.

 

 

LANGUAGE SKILLS:

Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

 

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

 

CERTIFICATES, LICENSES, REGISTRATIONS:

None are required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand and walk. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

 

 

RELOCATION

None

 

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.