CAMRIS International

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Administrative Assistant (OHA/SCH)

Administrative Assistant (OHA/SCH)

# of Openings 
1
Job Locations 
US-VA-Arlington
Category 
GHSI-III - Global Health Support Initiative III
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                             

The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

 

United States Agency for International Development/Bureau for Global Health/Office of HIV and AIDS/Division of Supply Chain for Health (USAID/GH/OHA/SCH)

 

Title: Administrative Assistant

Application Deadline:   Open until Filled

 

DUTIES AND RESPONSIBILITIES

The Administrative Assistant position is located in the Supply Chain for Health Division of the Office of HIV/AIDS, within the Bureau for Global Health (GH/OHA/SCH).  GH/OHA/SCH has the lead role in providing program oversight, policy guidance, and management of PEPFAR’s centralized public health commodities assistance portfolio.  The SCH Division is responsible for providing technical leadership and oversight of the Agency’s largest public health supply chain program.

 

The Administrative Assistant performs a variety of both complex and routine administrative duties that are critical to the functioning of a small team.  The Assistant’s duties range from basic office tasks such as answering telephones and managing formal correspondence, to more complex tasks such as researching and summarizing information contained in files, reporting back on meetings, and providing input on special projects.  The individual must be motivated and proactive.

 

The Assistant must rank tasks in order of importance and impending deadlines and handle several tasks simultaneously.  

 

Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The Administrative Assistant will perform the following duties as well as others as assigned:

 

  • Maintains calendars and schedules appointments for staff members based on the knowledge of their activities, regularly scheduled meeting, and ad hoc meetings.
  • Receives and directs telephone calls and inquiries to appropriate staff members.
  • Assists with special projects (some requiring research or training).
  • Routes communications, including clearance of official correspondence and cables with regional bureaus and other offices and divisions and responds to routine requests for information.
  • Schedules regular and ad hoc meetings, including reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment and assembling background and informational materials.
  • Receives and controls incoming actions, ensuring compliance with deadlines. Sorts and distributes correspondence.
  • Maintains subject and project files of correspondence, program documents, and reports. Prepares files for storage or destruction, as appropriate.
  • Prepares in final form all correspondence and cables and other types of documents or forms relative to office/project management or operation, including light executive and/or congressional correspondence.
  • Provides phone and other backstopping support to other administrative and front office assistants on an as-needed basis.
  • Assists periodically by making photocopies, sending faxes and e-mails, updating leave and travel schedules, and receiving visitors.
  • Receives and announces visitors.
  • Prepares packages for courier pickup.
  • Assists in familiarizing new staff members with the office standards and procedures and/or participating in their on-the-job training.
  • Maintains leave, travel, and training schedules.
  • Assists Division staff with travel arrangements, including coordinating reservations with travel staff and submitting country clearance cables. Tracks and maintains approvals of all official travel for project contractor staff.
  • Maintains office supplies and equipment for Division and orders new supplies for staff.
  • Maintains files and photocopies documents.

Qualifications

  • High School Diploma and 1-2 years professional office experience
  • Must be proficient in Microsoft Word, PowerPoint, Excel, Outlook, and navigating the Internet.
  • This position may require occasional international travel.
  • Candidates with experience using databases are also preferred.
  • US citizenship or US permanent residency required.
  • The ability to obtain and maintain, at a minimum, a secret clearance.

Relocation

None

 

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.