CAMRIS International

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Administrative Assistant (OHA/PCT)

Administrative Assistant (OHA/PCT)

# of Openings 
1
Job Locations 
US-VA-Arlington
Category 
GHSI-III - Global Health Support Initiative III
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                             

The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

 

U.S. Agency for International Development/Bureau for Global Health/OHA/PCT

 

Title: Administrative Assistant

Application Deadline:   Open until Filled

The Administrative Assistant performs a variety of both complex and routine administrative duties that are critical to the functioning of a small team. The Assistant’s duties range from basic office tasks such as answering telephones, responding to emails, maintaining electronic and paper files, managing staff meeting logistics, and managing formal correspondence to more complex tasks such as researching and summarizing information contained in files, reporting back on meetings, and providing input on special projects.  The individual must be motivated, proactive and able to track and manage multiple details.

 

 

The Assistant must rank tasks in order of importance and impending deadlines and handle several tasks simultaneously.  This position has potential for professional development and training.

 

BACKGROUND:

The Bureau for Global Health (GH) is known for its technical expertise and for its ability to support country programs in strategic planning, program development, talent management, and leadership.  The Division of Prevention, Care and Treatment (PCT) is responsible for ongoing technical assistance, training and consultation on the development and implementation of HIV and AIDS programs to the Office of HIV and AIDS, GH Bureau and the field. Members of PCT work in close collaboration with technical leaders from other USG agencies implementing the President’s Emergency Plan for AIDS Relief (PEPFAR).

 

 

Responsibilities

  • Maintains calendars and schedules appointments for staff members based on the knowledge of their activities, regularly scheduled meeting, and ad hoc meetings.
  • Receives and directs telephone calls and inquiries to appropriate staff members.
  • Assist with special projects (some requiring research or training).
  • Routes communications, including clearance of official correspondence and cables with Regional Bureaus and other offices and divisions and responds to routine requests for information
  • Completes electronic country clearances on behalf of USAID-funded travelers
  • Schedules regular and ad hoc meetings, including reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment and assembling background and informational materials.
  • Receives and controls incoming actions, ensuring compliance with deadlines. Sorts and distributes correspondence and other mail. 
  • Maintains subject and project files of correspondence, program documents, and reports.  Prepares files for storage or destruction, as appropriate.
  • Prepares in final form all correspondence and cables and other types of documents or forms relative to office/project management or operation, including light executive and/or congressional correspondence.
  • Provides phone, IT technical and other appropriate backstopping support to assist the division, the office, and the bureau on an as-needed basis.
  • Receives and escorts visitors. 
  • Prepares mailings, including both packages and official letters, on behalf of staff to external addressees.
  • Coordinates and performs monthly mass mailings to USAID missions and other contact from USAID databases. 
  • Assists in familiarizing new staff members with the office standards and procedures and or participating in their on-the-job training. 
  • Maintains leave, travel, and training schedules.
  • Maintains personnel information databases on behalf of the division. 
  • Maintains electronic and paper files and photocopies, faxes and scans documents.
  • Performs other duties as requested. 

Qualifications

  • High School Diploma and 1-2 years professional office experience
  • Must be proficient in Microsoft Word, PowerPoint, Excel, Outlook, and navigating the Internet.
  • US citizenship or US permanent residency required.
  • The ability to obtain and maintain, at a minimum, a secret clearance.

 

LANGUAGE SKILLS

 

Oral and written communications skills and the ability to read, analyze, and interpret general information is critical.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is necessary. 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Assistant will work in a fast-paced environment in an active office.

 

Relocation

None

 

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.