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Program Assistant (Power Africa)

Program Assistant (Power Africa)

# of Openings 
1
Job Locations 
US-DC
Category 
..
Type 
Regular Full-Time

More information about this job

Overview

Opportunity in Washington, DC

The United States Agency for International Development (USAID) has contracted through ZemiTek partnered with CAMRIS International, to recruit and hire a qualified individual for the following position:

 

Title:  Program Assistant

United States Agency for International Development/Bureau of Africa/Power Africa

 

With more than 30 years’ experience providing information technology (IT) and management consulting services worldwide, Rosa Caldas, formed ZemiTek in 2007. Based in the Washington, DC metro area, ZemiTek delivers solutions to the federal government by supporting agencies such as USAID, US Patent and Trademark Office, US Department of Justice, US Department of Agriculture, and Department of Homeland Security, among others; and internationally to their missions in Africa, Asia, Europe and Eurasia, Latin America, the Caribbean, and the Middle East.

 

CAMRIS International is among the top 20 USAID contractors for the third year in a row. CAMRIS realizes innovative solutions to health and development challenges through high-quality, cost-effective programs and research management services. With experience working in more than 80 countries, CAMRIS combines proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

GENERAL DESCRIPTION

Power Africa (AFR/AA/PA) is an office within the Africa Bureau that addresses one of the most pressing challenges to sustainable economic growth and development in sub-Saharan Africa – access to electrical power. More than 69 percent of the population of sub-Saharan Africa has no access to electricity -- and that number rises to more than 85 percent in rural areas. And yet, the region has significant potential to develop clean, geothermal, hydro, wind, and solar energy.

 

AFR/AA/PA will bridge the gap between Africa’s power shortage and its economic potential by working with other U.S. Government Agencies, African Governments, NGOs, and Private Sector Partners to take the steps needed to building out power generation, transmission, and expanding the reach of mini-grid and off-grid solutions.

 

The Program Assistant will provide support for Power Africa. As a critical member of the AFR/AA/PA Washington DC office, the incumbent will work closely with the Leadership Team, the Partnerships Office, and the full technical staff. The incumbent, under the supervision of the AFR/AA/PA Deputy Coordinator and AFR/AA/PA Partnerships Office Director, or their designees, will work with colleagues on the Partnerships Office. The Program Assistant provides support to technical staff, performing a variety of both complex and routine administrative and analytical duties. These duties range from administrative-type tasks such as scheduling briefings and meetings, arranging travel and maintaining program files, to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of tracking systems.  The Program Assistant ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously.  The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures. 

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Responsibilities

DUTIES AND RESPONSIBILITIES

 

Office Activities Coordination                                                                                                      50%

  • Systematically evaluates and improves office operations. Uses formal procedures to track memos, briefers, and coordinate other work performed in the office;
  • Organizes and manages the travel process using E2 and eCC;
  • Help coordinate meetings and events with the interagency and Power Africa partners;
  • Controls the supervisor’s calendar, scheduling meetings and appointments without prior approval. On own initiative and discretion, arranges for representation by a subordinate official when that is desirable;
  • Attends meetings, takes notes, notes commitments made, informs staff of commitments, and arranges for staff to follow through on implementation;
  • Maintains subject and project files of correspondence, program documents, and reports. They will prepare files for storage or destruction, as appropriate;
  • Arranges meeting space, speakers, and support details for internal meetings and larger external conferences. Writes letters to the speakers and participants, arranges hotel accommodations, coordinates transportation to and from the meeting site, and establishes social arrangements;

 

Correspondence and Report Processing                                                                                       50%

  • Knowledge of general office automation software, practices, and procedures;
  • Provide research and analytical assistance as required;
  • Reads incoming correspondence, publications, regulations, and directives that may affect the organization. Determines the ones that can be acted upon personally and takes necessary action.   Obtains clarification of instructions from originating offices or appropriate focal points on own initiative.  Brings significant items in reports, files and correspondence to the appropriate colleague’s attention.
  • Establishes control records on incoming correspondence and action documents, following up on work in-progress to ensure timely action.
  • Reviews and assesses incoming emails from public to office email address. Ensures that correspondence is responded to personally or forwarded to appropriate team members when necessary.
  • Receives requests from other offices within the agency for information concerning programs under the supervisor’s control. Assembles requested information from available background data, or follows up to see that subordinates submit the required answers within the specified time. 
  • Personally prepares administrative reports and composes correspondence on own initiative, based on knowledge of the supervisor’s views and desires.
  • Reviews documents requiring coordination by the supervisor for conformance with regulations, grammar, format, and special policies of the organization. Verifies that content has been coordinated, is accurate, and is in compliance with established policies.  Returns materials to the originator for correction if they do not comply with known policies or if correspondence rules have not been followed. 

Qualifications

QUALIFICATIONS, EDUCATION and/or EXPERIENCE

The requirements listed below are representative of the knowledge, skill, and/or ability required.

The position requires a bachelor’s degree and 1 - 2 years of professional office experience. Requires proficiency in the use of Microsoft Office, Internet, G Suite and e-mail applications.  Experience in the use of data base applications is recommended.  Applicants selected will be subject to a government security investigation and must meet eligibility requirements for a “Secret” security clearance.

 

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

 

ZemiTek and CAMRIS International offer competitive salaries and comprehensive benefits.

 

ZemiTek and CAMRIS International are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.