CAMRIS International

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Administrative Assistant

Administrative Assistant

# of Openings 
1
Job Locations 
US-VA-Arlington
Category 
..
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                             

The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

 

United States Agency for International Development, Bureau for Global Health, Office of Population and Reproductive Health, Service Delivery Improvement/Policy, Evaluation and Communication Divisions (USAID/GH/PRH/SDI-PEC)

 

Title: Administrative Assistant

Application Deadline:   Open until Filled

INTRODUCTION

The Administrative Assistant supports the Policy, Evaluation, and Communication (PEC) and Service Delivery Improvement (SDI) Divisions of the Office of Population and Reproductive Health (PRH). The Assistant performs a variety of both complex and routine administrative duties that are critical to the functioning of a small team. The Assistant’s duties range from basic office tasks such as answering telephones, responding to emails, maintaining electronic and paper files, managing staff meeting logistics, and managing formal correspondence to more complex tasks such as researching and summarizing information contained in files, reporting back on meetings, and providing input on special projects. The incumbent must be motivated, proactive and able to track and manage multiple details.

 

The Assistant must rank tasks in order of importance and impending deadlines and handle several tasks simultaneously. This position has potential for professional development and training.

Responsibilities

  • Maintains calendars and schedules appointments for staff members based on the knowledge of their activities, regularly scheduled meeting, and ad hoc meetings.
  • Receives and directs telephone calls and inquiries to appropriate staff members.
  • Assists with special projects (some requiring research or training).
  • Routes communications, including clearance of official correspondence and cables with Regional Bureaus and other offices and divisions and responds to routine requests for information.
  • Completes electronic country clearances on behalf of USAID-funded travelers.
  • Schedules regular and ad hoc meetings, including reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment, assembling background and informational materials, and escorting visitors.
  • Receives and controls incoming actions, ensuring compliance with deadlines. Sorts and distributes correspondence and other mail.
  • Maintains subject and project files of correspondence, program documents, and reports. Prepares files for storage or destruction, as appropriate.
  • Prepares final forms of correspondence and other types of documents or forms relative to office/project management or operation, including light executive and/or congressional correspondence.
  • Provides phone, IT technical and other appropriate backstopping support to assist the Division, the Office, and the Bureau on an as-needed basis.
  • Prepares mailings, including both packages and official letters, on behalf of staff to external addressees.
  • Assists in familiarizing new staff members with Office standards and procedures and/or participates in their on-the-job training.
  • Develops PowerPoint presentations and event publicity materials on behalf of the staff for external and internal audiences.
  • Maintains leave, travel, and training schedules.
  • Maintains personnel information databases on behalf of the Division.
  • Maintains electronic and paper files; photocopies and scans documents.
  • Performs other duties as requested.

 

Qualifications

  • High school diploma and at least 3 years of professional office experience. proficient in Microsoft Office Suite and Google applications.
  • Interest in or familiarity with international or domestic family planning and reproductive health is preferred.
  • Willingness and ability to travel internationally are required.
  • Oral and written communications skills and the ability to read, analyze, and interpret general information is critical.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is necessary.
  • French language skills are preferred.
  • Secret security clearance is required and must be obtained prior to the start of employment.

PHYSICAL DEMANDS

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Assistant will work in a fast-paced environment in an active office.

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.