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Program Assistant USAID/AFR/SD/H

Program Assistant USAID/AFR/SD/H

# of Openings 
1
Job Locations 
US-DC
Category 
Global Health
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                             

The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

 Title: Program Assistant

United States Agency for International Development, Office of Sustainable Development, Bureau for Africa, Health Team (USAID/AFR/SD/H)

Application Deadline:   Open until Filled

 INTRODUCTION

The Africa Bureau’s Health Team, within the Office of Sustainable Development (AFR/SD/H), coordinates AFR policies and strategies for all of USAID’s health programs in Africa, which total approximately $5 billion annually and represent the Agency’s largest investments on the continent. This includes funding for several presidential initiatives such as the President’s Emergency Plan for AIDS Relief (PEPFAR), which comprises 55% of USAID’s assistance in Africa. The Health Team directly manages funding and activities that support African institutional capacity development, as well as the identification and resolution of policy, program, and technical issues that are unique to the African context.

 

The Health Team works in close collaboration with other USAID Bureaus, including the Bureau for Global Health, the Bureau for Economic Growth, Education, and Environment, the Global Development Lab, the Bureau for Food Security and the Bureau for Democracy, Conflict and Humanitarian Assistance, to integrate programs and coordinate strategic and technical support to USAID missions, program reviews and assessments, staff development, and other Agency priorities. The Health Team works closely with African institutions and donor partners such as such as the World Health Organization's Africa Regional Office, the African Union, Regional Economic Communities, the World Bank and UNICEF.

 

AFR/SD's Health Team has an annual budget of approximately $13 million, which includes the management of activities that support African capacity development and improving the quality, availability and access to health services for Africa's most vulnerable populations. This includes programs to address data for decision-making, health financing challenges, as well as expanding relationships with regional networks and institutions. The Team works across all health sectors, including maternal, newborn and child health (MNCH), reproductive health, infectious diseases such as malaria, tuberculosis, HIV/AIDS, global health security, nutrition and health systems strengthening.

 

The Program Assistant for the Africa Bureau’s Health Team is responsible for a variety of both complex and routine administrative duties. These duties range from administrative-type tasks such as scheduling briefings and meetings and maintaining program files, to more complex tasks such as collecting, compiling, and analyzing information and data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID and PEPFAR policies and guidelines, as well as corporate practices and procedures.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

The primary responsibilities of the Program Assistant are:

General support to Health Team and Health Team Managers (50%)

  • Assists in scheduling meetings and managing calendar for Health Team management, including scheduling pertinent to the Health Team Leader’s role as a PEPFAR Deputy Principal.
  • Prepares and compiles documents for meetings, arranges conference calls, reserves conference rooms, and records meeting minutes.
  • Supports the collection and analysis of information and data for use in briefings, publications, and reports. Conducts internet research as requested.
  • Assists in preparing, drafting and assembling office planning and reporting documents.
  • Assists in responding to taskers and writing talking points for the AFR Health Team.
  • Assists in the preparation of responses to congressional inquiries.
  • Assists Health Team management in supporting personnel actions and organizing onboarding of Health Team employees.

Project management support (20%)

  • Assists in preparing the necessary documentation to obtain approval for various program actions, such as subawards, waivers, and extensions, ensuring that all documentation complies with USAID rules, regulations, and standards.
  • Maintains/or provides assistance with administrative and financial tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
  • Maintains Health Team project management files.
  • Support Health Team project managers in efforts to strengthen the management capacity, work planning and reporting of Africa Bureau projects.
  • Monitor and assist in filing and document clearances as well as communication and correspondence for the the Africa Bureau’s grant with the World Health Organization Africa Regional Office (WHO AFRO).
  • Assist in the development and presentation of Health Portfolio Reviews for senior management. 

Coordination with other USAID Bureaus and Sectors (20%)

  • Assists the Health Team’s work with the Bureau for Global Health, the U.S. Department of State, and international donors to ensure coordination of support for the countries in the Africa region, with a particular focus on coordination needed to implement PEPFAR.
  • Assist with logistics and coordination with Global Health on the development of the Africa State of the Art conference and the Africa Health Managers Workshop.
  • Serves as Health Team liaison to one or more cross-cutting working groups as needed.

Country support for missions in Africa (10%)

  • Serves as the AFR Health Team point of contact for one or more health sector country teams supporting missions in Africa.
  • Assist in coordination, routine updating and maintenance of country data and profile information for use in reporting, taskers, strategy and budget development, and other inquiries as needed.
  • Work with the AFR Health Team and Bureau for Global Health to technical offices to ensure state-of-the-art technical knowledge is accessible to missions.
  • Assists Health Team members to efficiently disseminate USAID policies, practices and strategies to the field.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • The position requires a bachelor’s degree.
  • Demonstrated 1-2 years of professional office experience.
  • Proficiency in the use of: Microsoft Office, particularly advanced features and functions in Excel, PowerPoint, and Vizio; Gmail and Google Apps; Internet and e-mail applications is required.
  • Excellent interpersonal skills and experience in working effectively in an independent capacity and as a member of a team;
  • Strong verbal and written communications skills;
  • Demonstrated ability to multi-task, collaborate, maintain a positive attitude, and pay attention to detail;
  • Experience in project administration or management procedures, and experience in the use of data base applications is desired
  • A USAID “Secret” security clearance is required and must be obtained.

 

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.