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Program Assistant - Global Development Lab (USAID)

Program Assistant - Global Development Lab (USAID)

# of Openings 
1
Job Locations 
US
Category 
..
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International, Inc. is an international development and research firm that provides innovative solutions to health and development challenges through high-quality, economical program and research management services.  

 

The United States Agency for International Development (USAID) has contracted through CAMRIS International  to recruit and hire qualified individuals for the following position:

 

Title:  Program Assistant

USAID/Global Development Lab

 

The Program Assistant provides support to the Center Director and technical staff, performing a variety of both complex and routine administrative and analytical duties. These duties range from administrative-type tasks such as scheduling and managing formal correspondence, scheduling briefings and meetings, arranging travel, and maintaining program files, to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program documents and researching and summarizing information contained in files, reporting back on meetings, and providing input on special projects. The Program Assistant ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines.

Responsibilities

  • Maintains calendars and schedules appointments for Center Director based on the knowledge of their activities, regularly scheduled meeting, and ad hoc meetings;
  • Arranges travel for Center Director; completes travel reimbursement
  • Receives and directs telephone calls and inquiries to appropriate staff members;
  • Assists with special projects (some requiring research or training);
  • Routes communications, including clearance of official correspondence and cables with Regional Bureaus and other offices and divisions and responds to routine requests for information;
  • Schedules regular and ad hoc meetings, including reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment and assembling background and informational materials;
  • Receives and controls incoming actions, ensuring compliance with deadlines. Sorts and distributes correspondence and other mail;
  • Maintains subject and project files of correspondence, program documents, and reports. Prepares files for storage or destruction, as appropriate;
  • Prepares in final form all correspondence and cables and other types of documents or forms relative to office/project management or operation, including light executive and/or congressional correspondence;
  • Provides phone and other backstopping support to other administrative and front office assistants on an as-needed basis;
  • Assists periodically by making photocopies, sending faxes and e-mails, updating leave and travel schedules, and receiving visitors;
  • Receives and announces visitor’s;
  • Prepares packages for courier pickup; 
  • Assists in familiarizing new staff members with the office standards and procedures and or participating in their on-the-job training;
  • Maintains leave, travel, and training schedules;
  • Maintains files and photocopies documents;
  • Performs other duties as assigned

Qualifications

The position requires:

  • Bachelors degree and 1-2 years of professional office experience or the equivalent combination of higher education and professional experience.
  • Strong communications skills
  • Ability to prioritize and manage multiple assignments is essential.
  • Applicants must be proficient in Microsoft Word, Internet and Excel.
  • Experience in the use of database applications is preferred.
  • An active secret level security clearance is required.

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