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Program Assistant (USAID/GH/MCHN/CHI)

Program Assistant (USAID/GH/MCHN/CHI)

# of Openings 
1
Job Locations 
US-VA-Arlington
Category 
Global Health
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                             

The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

 

Title: Program Assistant

United States Agency for International Development/Bureau for Global Health (GH)/Office of Maternal and Child Health and Nutrition/Child Health and Immunization Division

Application Deadline:   Open until Filled

 INTRODUCTION

The Program Assistant provides support to technical staff, performing a variety of both complex and routine administrative and analytical duties. These duties range from administrative tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The Program Assistant will work closely with the team and provide input on related technical and managerial issues. The Program Assistant will also work with other members of the team to assist in areas such as country backstopping, overall administrative support, and other duties as required. The Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines as well as corporate practices and procedures. The individual is expected to become familiar with office/division technical issues and policies. To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

ROLES AND RESPONSIBILITIES

 

The Program Assistant will:

The required duties and responsibilities of the Program Assistant include:

The position serves as the Program Assistant for the Maternal and Child Survival Program (MCSP) project covering a range of tasks to assist the Agreement Officer’s Representative (AOR) and four other technical staff in managing this complex project. The responsibilities include the review of all project’s procurement requests, coordinating all actions with the Office of Acquisition and Assistance (OAA), as well as drafting memos, waivers and approval letters for the Agreement Officer’s Representative (AOR) and the Agreement Officer (AO). The incumbent is will support the AOR in all financial reporting, budget tracking, analysis and presentations, in addition to organizing all relevant technical and managerial meetings and assisting in note-taking and follow-up.  

 

BACKGROUND: Bureau for Global Health (GH)/Office of Maternal and Child Health and Nutrition/ Division of Child Health and immunization

The USAID Global Health Bureau supports field health programs, advances research and innovation in selected areas relevant to overall Agency health objectives, and transfers new technologies to the field through its own staff’s work, coordination with other donors, and a portfolio of grants. Global health issues have global consequences that not only affect the people of developing nations but also directly affect the interests of American citizens. The overall goals of the Global Health Bureau are Preventing Child and Maternal Deaths (PCMD), Controlling the HIV/AIDS Epidemic; and Combating Infectious Disease Threats.

The Office of Maternal and Child Health and Nutrition (GH/MCHN) serves as the Agency’s technical and policy lead on maternal and newborn health, child survival, immunization, and nutrition, with a focus on ending preventable child and maternal deaths. Cross-cutting activities managed by the Office in support of this goal address private sector partnerships, social and behavior change communication, multilateral partnerships, gender, and monitoring and evaluation. GH/MCHN also provides leadership in designing, implementing, monitoring, and evaluating maternal and child health programs. This entails ensuring the technical integrity of USAID’s headquarters and Mission programs; providing global leadership in maternal and child health and nutrition policy and research; and supporting USAID Missions to work with partners, donors and other government agencies to accelerate progress towards the Agency’s goal of ending preventable child and maternal deaths. The Office comprises the following functional divisions: Maternal and Newborn Health Division; Child Health and Immunization Division; Nutrition and Environmental Health Division; and Research and Policy Division.

The Child Health and Immunization Division (GH/MCHN/CHI) provides technical and policy leadership in addressing the leading killers of children in the post-neonatal period. This includes treatment of pneumonia and diarrhea, vaccine-preventable diseases, as well as emerging issues such as injuries. The Division also manages the Agency’s significant investments in Gavi, The Vaccine Alliance as well as Agency financial and in-kind contributions to the Global Polio Eradication Initiative.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

The Maternal and Child Survival Program (MCSP) is the Bureau for Global Health’s flagship maternal and child health project. The MCSP management team is based in the MCHN Office. The mechanism’s main objective is to support countries to increase coverage and utilization of evidence-based, high-quality reproductive, maternal, newborn and child health (RMNCH) interventions at the household, community and health facility levels. MCSP also promotes the use of proven innovations and documents program learning experiences. The technical coverage of the project spans across maternal and child health interventions, family planning, HIV/AIDS, malaria, nutrition, and emerging public health threats, including Ebola. The mechanism is a five-year award, and has received field support buy-ins from 22 countries in Africa, Asia, and Latin America, in addition to core funds from three GH offices and three regional bureaus. A total of $461 million has been obligated as of July 2017 out of the project’s ceiling of $560,000,000. The Program Assistant will primarily work in support of the management of the MCSP project (85 %) and also support the child health team (15 %) as needed. The Program Assistant will report to the Chief/Acting Chief of the Child Health and Immunization Division.

 

Management Support to MCSP team  (85%)

  • Provides assistance to technical staff and recipient organizations to ensure that financial and technical reports are prepared and submitted as required;
  • Assists technical staff in the preparation of various program documents and correspondence such as; memos and waivers, amendments, project authorization documents, Congressional Notifications, Technical Notifications, and requests, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards;
  • Develops budgets and financial tracking sheets to be reviewed and used by the team;
  • Participates in all relevant technical and managerial meetings for the purpose of assisting in management duties and taking notes;
  • Schedules meetings, books rooms, and compiles documents for meetings;
  • Researches, plans, analyzes, and organizes technical and/or statistical information and develops data for use in briefings, publications, and reports;
  • Prepares program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters;
  • Collects and compiles data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports and documents, and technical staff; ensures that schedules and deadlines are met;
  • Collects and makes arrangements for distribution of material to the USAID missions and USAID/W offices;
  • Provides technical assistance as requested or assigned; works with USAID staff on general management-related activities;
  • Maintains/or provides assistance with administrative and financial tracking systems; assists in the design and maintenance of spreadsheets and databases to support these systems.
  • Reviews all sub-awards and procurement actions and share observations and comments with the AOR. Provides guidance to the partners for making revisions;
  • Assists the and Agreement Officer’s Representative (AOR) and Agreement Officer (AO) in drafting approval letters;
  • Organizes and tracks all actions requiring OAA approval and uploads actions on the OAA Admin Tracker system; follows up and coordinates communications between OAA and the project's procurement team;
  • Prepares financial documents (accruals, field support summaries, annual budget, etc.) for AOR review and action; analyzes and prepares budget spreadsheets and project tracking documents;
  • Uses Phoenix Viewer to track project’s obligation and disbursement; and analyzes discrepancies and communicates with MCHN’s program team and M/CFO staff, as needed;
  • Reviews all Environmental Mitigation and Monitoring Plans/Reports (EMMP/Rs) and shares comments with partners in preparation for the AOR's approval;
  • Prepares project memos, waivers and approval letters for AOR review and action; and
  • Files and maintains all relevant project documents electronically and, as required, in the project's file cabinet.

 

OTHER DUTIES AS ASSIGNED  (15%)

  •  Provides general support to other technical experts in the CHI division as needed;
  • Support the CHI Division Chief, Deputy Division Chief, and team leaders as needed in routine efforts to support Division programs, staff, and initiatives;
  • Keeps abreast of new developments and emerging issues by attending meetings, workshops and conferences; formulates recommendations for USAID steps in response to these developments and share with colleagues; and
  • Serve as the country assistant on the India country team. 

REQUIRED QUALIFICATIONS, EDUCATION and/or EXPERIENCE

 

The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • A Bachelor’s degree and a minimum of 2 years of professional office experience.
  • Proficiency in the use of Google and the Microsoft Office Suite is required; experience in the use of data base applications is recommended.
  • Candidates must be willing to work full-time.
  • A Secret security clearance is required and must be obtained.

REQUIRED LANGUAGE SKILLS

  • The requirements listed below are representative of the knowledge, skill, and/or ability required:
  • Strong oral and written communications skills and the ability to read, analyze, and interpret general business periodicals is required.
  • The candidates must possess the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

REQUIRED MATHEMATICAL SKILLS

  • The requirements listed below are representative of the knowledge, skill, and/or ability required:
  • The ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems is required.
  • The candidates must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REQUIRED REASONING ABILITY

The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • The ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form is necessary.

CERTIFICATES, LICENSES, REGISTRATIONS

  • None required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is frequently required to sit, stand and walk.
  • The employee must occasionally lift and/or move up to 20 pounds.
  • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The Program Assistant will work in a fast-paced environment in an active office.

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

 

Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.