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Program Assistant (USAID/GH/PRH/PEC)

Program Assistant (USAID/GH/PRH/PEC)

# of Openings 
1
Job Locations 
US-VA-Arlington
Category 
Global Health
Type 
Regular Full-Time

More information about this job

Overview

CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.

                             

The United States Agency for International Development (USAID) has contracted through Social Solutions International partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:

 

Title: Program Assistant

United States Agency for International Development, Bureau for Global Health, Office of Population and Reproductive Health, Division of Policy, Evaluation and Communication (USAID/GH/PRH/PEC)

Application Deadline:   Open until Filled

 INTRODUCTION

The Program Assistant provides support to technical staff in the Policy, Evaluation, and Communication (PEC) Division in the Office of Population and Reproductive Health (PRH), performing a variety of both complex and routine administrative and analytical duties. These duties range from administrative-type tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical-type tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The program assistant will work as a member of the PEC Division management teams, such as the Demographic and Health Surveys (DHS) Program, U.S. Census Bureau, and MEASURE Evaluation IV management teams. The program assistant ranks tasks in order of importance and impending deadlines, handles several tasks simultaneously, works in multiple teams, and seeks guidance when needed. The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures. The individual is expected to become familiar with PRH/PEC technical issues and policies.

 

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities:

ROLES AND RESPONSIBILITIES

 

Financial:

  • Assists project Agreement/Contract Officer Representatives (A/CORs) with budget analysis and in determining quarterly accruals.
  • Prepares budgets on appropriate forms based on input from program managers.
  • Maintains and/or provides assistance with administrative and financial tracking systems, including spreadsheets and databases to manage finances of contracts and interagency agreements.
  • Assists USAID missions and bureaus on financial issues relating to PEC contracts, cooperative agreements, and Interagency agreements (IAAs), such as DHS-7, Census, and MEASURE Evaluation IV.
  • Tracks and reports on Field Support actions to help ensure among other things timely obligations and no loss of expiring funds.
  • Provides assistance to technical staff and recipient organizations to ensure that financial and technical reports are prepared and submitted as required.

Technical:

  • Collects and compiles data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports and documents, and technical staff. Ensures that schedules and deadlines are met.
  • Tracks, compiles, and analyzes technical and/or statistical information and develops data for use in briefings, publications, and reports.
  • Assists technical staff in the preparation of various program documents and correspondence such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
  • Prepares oral communications for presentation related to the results of core projects at the request of project management teams, Division, and/or Office leadership.
  • Participates in relevant project/program meetings for the purpose of assisting in management duties, including financial monitoring and annual reporting processes.
  • Monitors timely submission of all programmatic documents, including workplans, results reports, budget requests, and project deliverables.
  • Participates in and facilitates IAA amendment approval.     

 

Administrative:

  • Schedules meetings, books rooms, and compiles documents for meetings, including organizing project knowledge sharing events like brownbag presentations.
  • Maintains program files, both electronically and in hard copy.
  • Collects and makes arrangements for distribution of material to the USAID missions, USAID/W offices, host country institutions, and cooperating agencies.
  • Performs other duties as assigned.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Requires a bachelor’s degree and a minimum of 3 years of professional experience, or master’s degree and a minimum of 1 year of professional experience.
  • Requires an individual with attention to detail and skills in multi-tasking, working under time pressures, and working well in teams as well as independently.
  • Excellent interpersonal, written, and oral communication skills are essential, including the ability to effectively present information and respond to questions from managers, leadership, external partners, and the general public.
  • Proficiency in the use of Google applications and Microsoft Office with an emphasis on Excel and PowerPoint.
  • French skills are a plus, but are not required.
  • Candidates should have experience and/or interest in international development; population and health data; family planning and reproductive health; or health policy.
  • Applicants selected will be subject to a government security investigation and must have the ability to obtain and maintain, at a minimum, a Facilities Access clearance (Secret clearance preferred).

PHYSICAL DEMANDS

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is frequently required to sit, stand and walk.
  • The employee must occasionally lift and/or move up to 20 pounds.
  • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

 

LANGUAGE SKILLS

  • Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

 

 

MATHEMATICAL SKILLS

  • Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

 

REASONING ABILITY

  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

 

CERTIFICATES, LICENSES, REGISTRATIONS

  • None.

WORK ENVIRONMENT

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually quiet.

 

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

Social Solutions International and CAMRIS International offer competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com

Social Solutions and CAMRIS are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.